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Tuesday, April 18

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Think About the Message You're Sending When "Replying to All"

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Board of Trustees Public Meeting Wednesday, April 19, 2017

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Think About the Message You're Sending When "Replying to All"

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Category: Features

Published: Apr 18 2017 5:35AM

As colleagues at a wonderful institution, please be respectful to the feelings of others when replying to an email with a large recipient list. Also, replying with "stop replying to this message" to an email with a bulk distribution list only compounds the problem. We know when somebody is out of line, and there's a good chance the sender does, as well.

<b>Office 365 Issue</b>
Office 365 users should be aware that the default reply setting is often set to "reply all." This could cause users to inadvertently reply to all users in an email thread when they intended to reply to the sender.

See below for a tip on changing the setting:

<b>Office 365 (Outlook on the web) - Change default reply setting from "reply all" to "reply"</b>

When viewing a message within your reading pane or separate window, you will see the "reply all" button. If you click on the button, the default action is to perform a "reply all."

To reply or forward the message, you must click on the down arrow next to this action and select the desired action.

To change Outlook on the web's default setting back to "Reply", click the settings gear at the upper right and then select "Options" in the menu:

Steps:
1. Click the settings <b>gear icon</b> and then select "Options" from the drop-down menu.
2. Expand the "Mail" section.
3. Expand the "Automatic processing" section.
4. Click <b>Reply settings.</b>
5. Select the "Reply" setting and click <b>Save.</b>
6. Return to your Outlook screen. The default action will now be <b>Reply.</b>

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